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ORBIT WORKSPACE · SHIPPED MAY 2026

b2b SaaS

A ground-up redesign of collaborative planning for teams whose work changes faster than their tools can keep up.

A ground-up redesign of collaborative planning for teams whose work changes faster than their tools can keep up.

Role

Lead Product Designer

Timeline

14 weeks · 2026

Team

Design, Product, Engineering

Skills

Research, Systems, Prototyping

Role

Lead Product Designer

Timeline

14 weeks · 2026

Team

Design, Product, Engineering

Skills

Research, Systems, Prototyping

Role

Lead Product Designer

Timeline

14 weeks · 2026

Team

Design, Product, Engineering

Skills

Research, Systems, Prototyping

Overview

From scattered updates to one shared picture

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Overview

From scattered updates to one shared picture

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Overview

From scattered updates to one shared picture

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Problem

The product showed tasks, but hid the story behind them

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Problem

The product showed tasks, but hid the story behind them

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Problem

The product showed tasks, but hid the story behind them

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How might we make project context as easy to scan as the task list itself?

DESIGN QUESTION

Research & Exploration

We followed the moments where confidence broke down

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Research & Exploration

We followed the moments where confidence broke down

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Research & Exploration

We followed the moments where confidence broke down

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01

Status without rationale created false certainty.

02

People scanned ownership before opening details.

03

Handoffs failed when context lived outside the work.

Decisions & Trade-offs

Clarity came from deciding what not to show

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Decisions & Trade-offs

Clarity came from deciding what not to show

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Decisions & Trade-offs

Clarity came from deciding what not to show

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Progressive detail over forced

We kept the first action lightweight, then revealed planning detail only when it became useful. This reduced early friction without limiting advanced teams.

Progressive detail over forced

We kept the first action lightweight, then revealed planning detail only when it became useful. This reduced early friction without limiting advanced teams.

Progressive detail over forced

We kept the first action lightweight, then revealed planning detail only when it became useful. This reduced early friction without limiting advanced teams.

Decision 01

Progressive detail over forced setup

We kept the first action lightweight, then revealed planning detail only when it became useful. This reduced early friction without limiting advanced teams.

Decision 01

Progressive detail over forced setup

We kept the first action lightweight, then revealed planning detail only when it became useful. This reduced early friction without limiting advanced teams.

Decision 01

Progressive detail over forced setup

We kept the first action lightweight, then revealed planning detail only when it became useful. This reduced early friction without limiting advanced teams.

We traded dashboard density for a stronger reading order.

Power users initially asked for more persistent controls. Prototype sessions showed that contextual actions were faster after a short learning period and dramatically easier for new users.

Solution

A planning surface that explains itself as work evolves

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Solution

A planning surface that explains itself as work evolves

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Solution

A planning surface that explains itself as work evolves

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The overview gives every role a shared starting point while keeping detailed controls close to the work.

FINAL USER FLOW

Orient, decide, act, and leave the story clearer than you found it.

01

Scan the project pulse

02

Review the next decision

03

Update the plan in context

04

Share a readable handoff

Results & Business Impact

A calmer experience produced faster alignment

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Results & Business Impact

A calmer experience produced faster alignment

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Results & Business Impact

A calmer experience produced faster alignment

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31%

less time spent preparing weekly status updates

2.4×

more project context viewed before handoff

18%

increase in weekly active project collaborators

Reflection & Learnings

The best system was not the one with the most answers

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Reflection & Learnings

The best system was not the one with the most answers

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Reflection & Learnings

The best system was not the one with the most answers

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